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Sabawon (NGO)

Policies And Standard Operating Procedures (SOPS)

SABAWON has developed a comprehensive suite of policies and Standard Operating Procedures (SOPs) to ensure organizational integrity, operational consistency, compliance with legal and donor requirements, and alignment with best practices. These policies provide clear guidance to staff, partners, and stakeholders on expected behaviours, risk management, and programmatic and administrative procedures.

Policies And Standard Operating Procedures (SOPS)

Governance and Compliance Policies

  1. Financial Policy – Establishes financial management principles, budgeting, reporting, and accountability standards.
  2. Procurement Policy – Ensures transparent, competitive, and ethical procurement processes with clear approval authorities and conflict-of-interest safeguards.
  3. Anti-Money Laundering and Countering Financing of Terrorism SOP – Defines controls to prevent misuse of funds and ensure compliance with national and international regulations.
  4. Fraud Risk Management SOP – Outlines procedures for prevention, detection, and investigation of fraud and irregularities.
  5. Foreign Currency Risk Mitigation Mechanism – Provides guidance to manage risks associated with currency fluctuations in project implementation.
  6. Whistleblower SOP – Offers a confidential mechanism for reporting unethical behaviour, fraud, or policy violations.
Policies And Standard Operating Procedures (SOPS)

Human Resource and Conduct Policies

  1. Human Resource Policy – Governs recruitment, contracts, staff development, performance management, and employee rights.
  2. Gender SOP – Provides guidance to promote gender equality and integrate gender considerations across all programs.
  3. Sexual Harassment SOP – Establishes reporting, investigation, and prevention mechanisms for workplace harassment.
  4. Prevention from Sexual Exploitation and Abuse (PSEA) SOP – Reinforces SABAWON’s zero-tolerance approach to SEA, protecting beneficiaries, staff, and communities.
  5. Conflict of Interest SOP – Ensures transparency and integrity in decision-making by identifying and managing potential conflicts.
  6. Capacity Building SOP – Guides planning, implementation, and evaluation of training and development initiatives for staff and partners.
Policies And Standard Operating Procedures (SOPS)

Operational and Programmatic SOPs

  1. Fixed Assets Inventory SOP – Standardizes procedures for asset registration, tracking, utilization, and disposal.
  2. Identification & Mitigation of Potential Risk SOP – Provides tools to assess operational, programmatic, and reputational risks and implement mitigation measures.
  3. Environmental Clean & Green SOP – Outlines environmental safeguards and sustainable practices in programs and offices.
  4. Information and Communication System SOP – Defines use, security, and management of organizational ICT resources.
  5. MEAL Guidelines – Provides frameworks for Monitoring, Evaluation, Accountability, and Learning to ensure quality program delivery.
  6. Travel Policy – Sets standards for staff travel, reimbursement, and safety measures.
  7. Smoking in Office Premises SOP – Establishes health and safety standards for office environments.
  8. Security Policy – Provides protocols for staff safety, security risk assessment, and incident management.
Policies And Standard Operating Procedures (SOPS)

Integration and Application

All policies and SOPs are designed to complement each other, ensuring that program delivery, financial management, human resource practices, and organizational conduct meet high standards of accountability, compliance, and ethical practice. Staff orientation and regular training ensure policies are understood and applied consistently. Periodic reviews are conducted to update policies in line with legal frameworks, donor requirements, best sectoral practices, and evolving organizational needs.

By maintaining a robust policy and SOP framework, SABAWON ensures operational efficiency, transparency, and accountability while safeguarding the rights and wellbeing of communities, staff, and partners.